Yep, that’s right, you want to use them both. Which option is best for you? Sharepoint and OneDrive are prime examples of this. OneDrive interacts with Microsoft Teams – If your company uses Microsoft Teams for communication, users will be able to share OneDrive documents in Teams and open the documents without leaving the Teams app. One of the most common questions arising from those of us living in the Office 365 ecosystem boils down to differences and use cases for using SharePoint Online versus OneDrive for Business. With OneDrive, there are a lot of opportunities for collaboration once you share your documents with your colleagues, but it doesn’t include many of the additional feature in SharePoint. Files can be synched offline to your computer. We are using Jolly IT Solutions for number of years now, and we are getting quality services from them. Keep reading for the answer. A good example is a corporate policies listing. Yet that doesn’t communicate the benefits or reasons to a user. For a quick overview of other Microsoft SharePoint Online products and technologies, see What is SharePoint? They’re also the file storage location behind Microsoft 365 Groups, including Outlook Groups, Yammer Communities, and Teams Teams. It is an intranet that is used to store and access information, documents, collaboration, and knowledge within a business. You don’t need a degree in computer science to figure it out. And what about Microsoft Teams and its files? When you're storing files in a Team, you're already making the most of a SharePoint team site, as mentioned above. Businesses concerned with document safety, auditing, or regulatory compliance often find that SharePoint’s granular version control and user access settings help them control the security of their internal and customer data. You can find a video version of this post below, or keep reading. SharePoint and OneDrive have notably different reasons to use them and you should employ them in the way they’re really meant to be used. Team sites are great for collaborating, while communication sites are perfect for publishing. They have notably different use cases and you should employ them in the way they’re really meant to be used. That person determines who can edit and view the file. You must have JavaScript enabled to fill out this form. So, OneDrive for Business and SharePoint Online: not exactly the same, yet not entirely different. While both Office 365 and OneDrive encrypt to keep documents safe from prying eyes, only SharePoint can offer the added security of a standalone server. Sharing at the file or folder level quickly becomes a permissions nightmare. Evolved from a service called SharePoint Workspace 2010, and before that Groove 2007, Cloud-based version of the SharePoint service that dates back to Office XP, Core architecture built on (or “powered behind the scenes” by) SharePoint, Often considered or called a “storage location”, Could be thought of as the cloud version of the My Documents folder on your work computer, Could be thought of as an internal website and/or file server alternative, Manage files/data with metadata and versioning, Accessed from browser or local folder or app depending on user preference, Usually accessed from a browser to use all features, but files can be accessed from local folder, OneDrive for Business sync app is used to sync OneDrive for Business files to a folder on local computer, OneDrive for Business sync app is used to sync SharePoint files to a folder on local computer (separate from OneDrive for Business folder), All uploads default as private until you decide to share, Uploads default to inherit permissions from the directory/folder in which they are uploaded, Users sign in to their own OneDrive for Business accounts, with no shared interface. Very happy to recommend Jolly IT. This connects the two programs. Sharing at the file or folder level quickly becomes a permissions nightmare. Looking for a secure platform to manage your files? Required fields are marked *. Although they are both used as online document storage, one is more suitable for personal documents, while the other is more suitable for shared files and collaboration. Why use OneDrive and SharePoint? That's where these files end up. Two of these are OneDrive and SharePoint, both of which have a long list of features and benefits. When the file is completed and ready to be shared, publish the file to a communication site (if it’s meant for wide distribution) or to the team site (if it’s something like a template for your team to use later). Preservation of files – If your Office 365 account gets deleted, your files will be saved as a backup for up to 30 days. Plus, when someone leaves an organization, their OneDrive is typically retired within 30 days. It only takes a second, plus it's free! Should you choose SharePoint or settle for OneDrive instead? The launcher menu item Office 365 is called Sites. Join a community of over 45,000 IT professionals. Sharepoint isn’t just for files, along with document libraries you can also have task lists, calendars, workflows, wikis, and other features that help a team communicate and collaborate. It was specifically designed for teams in the organization to collaborate and interact between each other with maximum efficiency. “OneDrive” is used mainly for personal and draft documents and only the user has access to documents stored on there unless the user specifically “shares” the document with someone else. He’s best known for his SharePoint and Office 365 infographics and advocating AI and chatbots to automate business workloads. Top 3 Survey Questions to Ask your Users After Performing a Search, Top 3 Metrics to Consult when Optimizing SharePoint Advanced Search, Microsoft Teams vs. SharePoint Teams: How to Enhance Collaboration at Work, CardioLog Analytics Now Tracks SharePoint Modern Pages. On the slim chance that a user runs out of space, Microsoft allows the user to purchase more storage. The Files tab in each app is actually a SharePoint document library in the background; you just happen to access it and edit files through a different interface. Each person in your organization gets their own OneDrive. But metadata, even if you love it, isn’t really necessary in your OneDrive because you generally know your own folder hierarchy. OneDrive doesn’t support metadata. You use both. Just fill out the form to schedule your own online demo. But I can also use monitor@bettercloud.com to sign up for a personal OneDrive, which would be a totally separate account. Team sites are for getting work done. So basically, if you’re saving files specific to you or drafting files before you plan to move them to SharePoint for input, reviews, or simply making them available to your team, OneDrive is your place. And if you use Microsoft Teams, this is especially important for you. SharePoint is a platform for storing and sharing documents, and it’s available on-premises or as a cloud-based service. OneDrive for Business is included in SharePoint Online and can also be purchased as a standalone plan. Feel free to start drafting your file in OneDrive for Business. Learn more how you can take advantage of this original content within a suite of marketing services at one low monthly price. So, when I reference SPO—SharePoint Online—it’s also applicable to files in Outlook Groups, Yammer, and Teams. When you're sharing files in private chat, the files are actually uploaded and shared from the sender's OneDrive. This is the field guide every Microsoft Teams user out there has been waiting for, covering Teams, Chat, Meetings, Files, and more! Microsoft has developed Office 365, which contains SharePoint and OneDrive, in order for organizations to store and share information in one collaborative ecosystem. They both support: Office for the web (formerly Office Online) File sizes up to 100 GB; Co-authoring (simultaneous editing) Version history It’s especially confusing within a group of people each sharing individual files from their own OneDrives as they work on them. The answer isn’t easy. It’s the place where people can store, sync, and share their work files across multiple devices with ease and security. They’re also the file storage location behind Outlook Groups, Yammer, and Teams. Matt is an engineer-turned-IT nerd and Microsoft MVP. OneDrive is meant for personal storage—work or school-related files, but files that are personal to you. Which should you use? 3 Ways SharePoint Analytics Improve Portal Engagement for Pharmaceutical and Life Science Organizations, Top 4 Reasons Governments Need Advanced SharePoint Analytics, CardioLog Analytics and Beezy Bring in the New Year with Joint Webinar - Part II, Intlock and Beezy Team Up for Joint Webinar "Bridging IT & Business Expectations for SharePoint", Top 10 Ways to Improve Office 365 Adoption with Richard Harbridge, 3 Perks of Using SharePoint Online for Enterprise Information Management, Top Tips for Driving SharePoint and Office 365 Strategy, 4 Ways Gamification Sparks Productivity in SharePoint, 5 Takeaways from Driving SharePoint Adoption with Asif Rehmani, Metrics that will Change the Way you Interpret your Analytics Reports, 3 Tips for Solving Collaboration and Engagement Challenges in SharePoint. In fact, OneDrive is actually just a single document library in a single SharePoint site collection but with a different logo. When you’re ready, move your file to your SharePoint team site where colleagues will provide input and review. First, let’s talk about what’s similar between the two. And if you’re using shared files in Outlook Groups, Yammer, or Microsoft Teams, you’re using SharePoint Online in the background. Visit Pronto Marketing at http://www.prontomarketing.com. We have used Tom at Jolly IT for our new office set up, He is excellent and knows exactly what he is doing. OneDrive doesn’t support metadata. Intelligent Cloud. Each person in your organization gets their own OneDrive. If at all possible provide ‘best of class’ examples or be an example yourself with how you use OneDrive for Business and SharePoint and lead by example. Single Sign-on allows users to use their Office 365 account to log into multiple services. Even though I may use the same email address and password to sign in, I can’t see my personal files in my business account and vice versa.