Until Microsoft, or some enterprising Microsoft partners, create tools to help archive and/or move teams and channels while keeping the integrity of their contents intact (not a small task), there is a quick-and-easy way to “archive” inactive teams and channels: As teams reach the end of their usefulness, click on the ellipses and select ‘Remove favorite’ from the top of the menu. I could see the channel list getting large and clunky quickly with multiple projects many of which are complete. Archiving channels would be a great feature. Easy Move , Archive and … Press J to jump to the feed. September 22, 2020. After 30 days, the group and its associated contents are permanently deleted and cannot be restored. Tony Redmond, MVP and author, wrote a great article that explains how chats and conversations are captured and stored, with guidance on how to search them. You simply click the ellipses “…” next to the chat you wish to hide, and select Hide from the drop down menu. Then, in the Archived list, find the name of the team you want to archive, and select More options > Restore team. Of course, there are other topics not included in his list – and it may be more of a training issue for customers on how conversations, for example, are stored, and how they can be extracted and/or searched across channels or across teams. Understanding your experience helps us to make our product and service better for you and others. We have made changes to increase our security and have reset your password. All hold behavior is transparent to the end user in the Teams client experience and is only available to admins in the Office 365 Security and Compliance Center. Moving or copying Wiki is a big challenge with Microsoft Teams. I've been using teams for a bit more than a month and have already had channels hit their end-of-life. SphereShield Channel Management helps companies to easily move a wiki tab including all sections pages text and images to any channel you choose. One of the top features requested from the community for Microsoft Teams is to have some kind of archiving capability, allowing an organization (or possibly an individual) to manually or automatically create a backup, or completely archive a team, its channels, and all related conversations. if this isn't a feature yet do you have any recommendations on how to manage channels with a lot of posts in it? There is also no simple way to copy and paste all of the channel content. It's hard to understand why this is not being prioritised. Click to share on Twitter (Opens in new window), Click to share on LinkedIn (Opens in new window), Click to share on Reddit (Opens in new window), Click to share on Telegram (Opens in new window), Click to share on Facebook (Opens in new window), Click to email this to a friend (Opens in new window), The Forthcoming Microsoft Teams Revolution. Learn how your comment data is processed. on What will happen with the underlying SharePoint site if you delete or archive a Team. The concern there is what impact this would have on search and other core capabilities. There are multiple reasons why organizations need to be able to move channels. I don't want to delete it or rename it to something that will drop it to the bottom of the list (if sorted alphabetically). However, you can still add or remove members and update roles and you can still view all the team activity in standard and private channels, files, and chats. RE: Archive Channels or Conversations in a team. Currently the only option appears to be to delete the old channel, which would have the unwanted side-effect of deleting their contents. We really appreciate you! Please provide this option - it's been on the backlog for years! An alternative which would suffice for us would be to be able to export a channel's contents (discussions etc) to an archival file format. +1, that is defintely necessary in a fast-paced environment. To restore an archived team, follow steps 1 and 2 above. Christopher Graves Theme by Press Customizr. Meanwhile, please continue to provide your ideas, bugs, and feedback — its your voice that is making this product better and better every time we ship. Messages from Connectors that get written into channels are not being captured in the Compliance Content Search process. Please make channel archiving possible. First, I want to remind you that we have had legal archiving in the product for a long time. SphereShield addresses the top two user needs marked as backlog, as communicated by current Teams users, on the Microsoft UserVoice forum. Once the channel has been archived it can be deleted from its original team thus maintaining an uncluttered platform that allows managers and team members to focus on active priorities. Video Hub However, there is not yet a standalone solution in place for archiving teams, channels, and conversations per this definition. In other words, your Teams content falls under the service-level agreement of all other Office 365 artifacts. Up until now that has not been possible while working within Teams channels. If you delete a team, it will disappear from your Teams client. When you archive, if you tick the box the SharePoint becomes read-only. This way, related discussion is kept in one place, team members who are not interested/have nothing to contribute avoid seeing extra noise in the channels they usually use, but the discussion is transparent/visible to the whole team. The General channel is more limited than other channels that have been created by users. As companies change and projects are finished or sidelined, users face a cluttered Teams structure with excess inactive channels affecting productivity. Companies adopting agile practices, working with short iterations expect to create dozens of channels per month in a Team. It’s not feasible to archive a channel with Microsoft teams. With organizational change, the need may arise to limit access to specific channels or to move channels to different Teams. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Updating feature title to reflect the work for Channel since the chat ability is available. The need for Archiving Channels: Read more on the UserVoice forum, The need for Moving Channels: Read more on the UserVoice forum. As a team owner, you’ll still be able to add or remove members, update roles, and delete, renew, or restore an archived team. April 28, 2017, Posted in With a limit of two hundred channels, the channel maximum can easily be reached in a short time. Power Automate Microsoft Teams action to Archive or Delete an active Channel, not a Teams but a Channel. Suphatra Rufo September 23, 2020, Posted in Community to share and get the latest about Microsoft Learn. Nothing is static including the organizations themselves. Today we have to do this manually by renaming the active channel to "Closed - Channel Name" and then hide it. + 1 Adam. Being able to archive them would get another structuring layer. When you archive a team, the team (and files if you tick the option) become read-only. This would enable us to keep a record of the contents in a read-only format, and then it would be reasonable for us to go ahead and delete the channel.