Meeting participants who don't have any policies assigned (for example, anonymous participants) have this set to Outgoing and incoming audio enabled by default. This is a per-user policy. These settings control which meeting participants wait in the lobby before they are admitted to the meeting and the level of participation they are allowed in a meeting. Meeting organizers can click Meeting Options in the meeting invitation to change this setting for each meeting they schedule. When enabled, the option to download the report is displayed in the Participants pane. Amanda can't share the whiteboard in a meeting even if she's the meeting organizer. Disable audio and video for participants in meetings, Enable only incoming video and audio for participants in meetings, Disable video for participants in meetings (participants have audio only), Enable audio and video for participants in meetings, Full desktop sharing and application sharing are allowed in the meeting, Application sharing is allowed in the meeting. The Meeting Notes tab is currently only supported in meetings that have fewer than 20 participants. To learn about the different ways that you can assign policies to users, see Assign policies to your users in Teams. For example, in Outlook on Windows, the New Teams Meeting option won't show up in the ribbon. This setting doesn't apply to conference room devices such as Surface Hub and Microsoft Teams Rooms devices. However, note that existing Teams meeting join links won't be migrated to Skype for Business. There are no lobby controls available for dialed in users. To use PowerShell to control whether external participants can give control or accept requests for control, use the AllowExternalParticipantGiveRequestControl cmdlet. It's applied to both the uplink and downlink media traversal for users in the call or meeting. Microsoft Teams is a relatively new chat-based workspace app that’s meant to make collaborating and communicating within and outside of your organization as seamless as possible. This setting also doesn't apply to conference room devices such as Surface Hub and Microsoft Teams Rooms devices. Control isn't supported when either party is running Teams in a browser. This setting controls whether this user's meetings can be recorded. Meeting details button will be available if a user has the audio conference licenses enabled or the user is allow for audio conferencing, if not, the meeting details will not be available. This provides the optimal audio experience for both you and other meeting attendees. If you turn this on, users can click the Meet button to start an ad hoc meeting or schedule a meeting in the channel. User has the option to blur their video background or choose from the default set of images to use as their background. When you implement a combination of a per-organizer and per-user policy, certain features are restricted for meeting participants based on their policy and the organizer's policy. External participants in Teams meetings can be categorized as follows: Whether federated users can give control to external users while sharing is controlled by the Allow an external participant to give or request control setting in their organization. When the call is connected, Daniela can turn on or turn off her video, as needed. This setting doesn't apply to 1:1 calls. Allow a participant to give or request control, Allow an external participant to give or request control, Change participant settings for a Teams meeting, Remove the RestrictedAnonymousAccess Teams meeting policy from users. How to run great meetings with Microsoft Teams 3 Share your meeting agenda The first step for a successful meeting is getting participants on the same page, whether they’re located across the building or around the world. Everyone else, including authenticated users within the organization, guest users, users from trusted organizations and anonymous users must wait in the lobby. A user can be assigned only one meeting policy at a time. This is a per-user policy and applies before a meeting starts. User can't customize their video background. Only Skype for Business meetings scheduled after the change will have a Skype for Business meeting join link. In my blog post “How to succeed with Microsoft Teams” I mentioned that you should lead by example and that it is good to agree on some common “House Rules”. The minimum value is 30 Kbps and the maximum value depends on the meeting scenario. User has the option to blur their video background. External users, including anonymous, B2B, and federated users, inherit the policy of the meeting organizer. Daniela can give control of the shared desktop or window to other participants in a meeting organized by Babek whereas Babek can't give control to other participants. Note that transcription for recorded meetings is currently only supported for users who have the language in Teams set to English and when English is spoken in the meeting. This is a per-user policy. This is a per-user policy and applies before a meeting starts. This is a per-organizer policy that allows for leaderless dial-in conferencing meetings. Users from trusted organizations and anonymous users wait in the lobby. This is a per-user policy and applies before a meeting starts. Daniela can take notes in Amanda's meetings and Amanda can't take notes in any meetings. Whether an organization has this set for a user doesn't control what external participants can do, regardless of what the meeting organizer has set. This is the default setting. Choose On Teams mobile clients, if this setting is disabled, the user has to dial in to the meeting through the PSTN. To learn more, see Which IP video policy setting takes precedence? If your group has audio conferencing, and uses it to connect, see Audio Conferencing. To restrict 1:1 calls, configure a Teams calling policy and turn off the Make private calls setting. Keep in mind that this setting controls both outgoing and incoming video whereas the Allow IP video setting controls outgoing video. This setting lets you change the default value of the Who can present? This is a per-user policy. This is a per-user policy. From here, make the changes that you want. This is a per-user policy and applies before a meeting starts. Enter a name and description for the policy. Teams provides single-point access to conversations, files, notes, and tasks. If the settings is turned off for the user, the Give Control option isn't available. If you change the default setting for any user, it will apply to all new meetings organized by that user and any prior meetings where the user didn't modify Meeting options. If you turn this off, users are unable to schedule Teams meetings when they create a new meeting in Outlook. This policy setting affects all meetings, including Meet Now meetings. This is a combination of a per-organizer and per-user policy. This setting controls whether meeting organizers can download the meeting attendance report. This means Daniela can't turn on video in Amanda's meetings. Video is a key component to meetings. You can use the global (Org-wide default) policy that's automatically created or create and assign custom policies. When you select an existing policy on the Meeting policies page or select Add to add a new policy, you can configure settings for the following. If set to Disabled for a user, that user can still schedule and organize meetings but they can't use audio. This is a per-user policy. Additionally, you can set a Teams mobility policy to prevent mobile users from using IP video over a cellular connection, which means they must use a WiFi connection. Daniela can join the meeting and turn on video. This is a per-user policy. You can implement policies in the following ways, which affect the meeting experience for users before a meeting starts, during a meeting, or after a meeting. To learn more about cloud meeting recording, see Teams cloud meeting recording. This is a per-organizer policy. Like Outlook, formal meeting requests in Teams include a Meeting Title (the equivalent of Subject in Outlook), Location, Start and End Date or Time, Details, and a list of participants. Live captions aren't automatically turned on for the user during a meeting. This means that Daniela can't share her screen or a single application in Amanda's meetings.